MINUTES OF THE MEETING
OF THE COMMUNITY CENTER JOINT POWERS BOARD
HELD May 19, 2010
A meeting of the Community Center Joint Powers Board was held on May 19, 2010, at the Worland Community Center Complex, Worland, Washakie County, Wyoming at 12:00 P.M. Present at the meeting were Val Martin, Mike Greear, Vasca Gilmore, John McMartin and Frank Bowers and Steve Hunt.
Mike Greear called the meeting to order. Val Martin asked to be added to the Agenda. A Motion was then made, seconded and unanimously carried to approve the amended Agenda.
A Motion was then made, seconded and unanimously carried to approve the Minutes from the April 21, 2010 meeting.
Steve gave the Executive Director’s Report. He stated that the 2010/2011 Budget will be finalized next month. He stated that he had turned in the annual report to the Wyoming Business Council, but was not able to verify that they had received it. He said it was sent it via U.S. Mail and Email.
He said they had just completed co-ed volleyball, and softball will begin on Monday the 24th of June. He noted that they had decided not to plant the Community Garden on the Community Complex grounds.
Steve also noted that there has been a problem with people coming into the facility with pets to walk; they made the decision to not allow pets, with the exception of seeing eye dogs. Another issue that has come up is parents dropping off younger kids and leaving them.
Steve said they have been working with the Visitor’s Counsel on moving the Culture Fest to the Community Center Complex. There is not as much shade, but there is more parking; there is an issue of electricity. After some discussion, it was decided that Steve would call and see who could put in a temporary electrical stand; then look for a grant that might cover putting in something permanent.
Sheryl then gave her report. She said that the Center has been very busy with the various events. There are quite a few groups using the facility on a regular basis. She stated that in addition to the Culture Fest, there will be a Yellow Ribbon ceremony for the Wyoming National Guard 115th Brigade, and the Governor will be in attendance.
Rick gave the Maintenance report. He said that Nomura is installing the tile in the women’s restroom. He said he took the measurements for the back gymnasium floor in anticipation of having them refinished in July.
John then gave the Treasurer’s report. He said the Special Purpose Tax for April was $66.27, with a total to date of $5,566.451.75; the General Purpose Tax for April was $15,920.10. The total General Sales Tax to date is $236,518.85. Operating expenses for April were $31,045.21 with revenue of $25,420.91. He stated that he had reviewed the bills and all were in order; a Motion was made, seconded and unanimously carried to pay the bills as presented.
Under Open Issues, Elaine Laird, Becky Coroner and staff addressed the Board regarding rental of space. They stated they would need the use of the kitchen, but it would be limited; they have their own dishes, etc. Their months of operation are September through May. After extensive discussion, a Motion was made to enter into a one year lease agreement at the standard rate (approximately $1,000 per month), subject to a final lease, to start September 1, 2010.
Under other open issues, Mike said that they had met with the City, county and Ten Sleep. There is still concern with regard to Ten Sleep being out; the County is concerned about having more fiscal responsibility; the City is concerned about the County having more a vote. Mike stated that he would put together a proposed Resolution for everyone to review.
Val addressed the Board regarding a bike rodeo to be held June 5 at the Complex. She said they would be using spray on chalk in the parking lot, and that it should wash off.
And finally under New Business, Steve stated that the 2010 Audit is coming up with Michael Wright and he realized the Board does not have a current contract. A Motion was made and unanimously carried to renew the contract for one more year with Michael Wright, and that the cost will not exceed $6,100.00.
The next meeting of the Board is set for Wednesday, June 16, 2010, at 12:00 P.M.
There being no further business, a Motion was duly made, seconded and unanimously carried to adjourn the meeting.
Submitted:
___________________________
Michael D. Greear, Chairman
__________________________
Steve Hunt, Director
MINUTES OF THE MEETING
OF THE COMMUNITY CENTER JOINT POWERS BOARD
HELD June 16, 2010
A meeting of the Community Center Joint Powers Board was held on June 16, 2010, at the Worland Community Center Complex, Worland, Washakie County, Wyoming at 12:00 P.M. Present at the meeting were Val Martin, Mike Greear, John McMartin, Frank Bowers and Steve Hunt. Vasca Gilmore was absent.
Mike Greear called the meeting to order. A Motion was made, seconded and unanimously carried to approve the Agenda.
A Motion was then made, seconded and unanimously carried to approve the Minutes from the May 19, 2010 meeting.
Steve gave the Executive Director’s Report. He stated that the he has been working on grants for the boilers and the Budget for next year, which will be completed next month. Steve said that Co-Ed Softball has begun, and there are seven teams. He also stated that he and Sheryl have been working on the renter’s information – renewing existing leases and a new one for Absaroka Head Start. Steve then said he would he is going to be co-host on Coffee Talk on Thursday mornings from 8:30 to 9:30 a.m., through the summer months.
Mike asked about the Lease for Absaroka. Steve said they do not yet have a draft, but will have it by next month for review.
Sheryl then gave her report. She said that the Culture Fest had a good turnout in the morning, but by afternoon the crowds tapered off due to the rain. She noted that the electrical issues were resolved prior to the event. Going forward she suggested the possibility of charging extra for water and electric. She noted that the stage worked well up against the building, and thought some outdoor concerts/plays might be possible next summer.
She also stated that the Yellow Ribbon ceremony for the troops went very well. Governor Freudenthal, Senators Barasso and Lumis were in attendance. There were a lot of compliments received. Sheryl also stated that the new sound system worked very well.
Sheryl also noted that there are already people booking rooms for the 2011 graduation parties.
Rick gave the Maintenance report. He stated that they have begun working on the gymnasium floors. He stated that they have put in all of the sprinklers and that the boy scouts helped paint and install benches, etc. The total cost for everything was $691.00. Finally, he noted that the back hallway was about 98% done.
John gave then gave the Treasurer’s report. He said the General Purpose Tax for May was $14,034.22. The total General Sales Tax to date is $250,553.60. Operating expenses for May were $30,256.87 with revenue of $36,036.42. He stated that he had reviewed the bills and all were in order; a Motion was made, seconded and unanimously carried to pay the bills as presented.
Under Open Issues, Steve stated that the Budget for 2010-2011 will be finalized next month. He noted that Ten Sleep had one question regarding the Trailing of the Sheep, but other than that he hasn’t had any other feedback. He noted that he is putting together a list of projects to look for the future. Some of the numbers on the budget will change, so amendments will be made. In order to stay in compliance for the 2009-2010 Budget, amendments must be made after June 30, 2010. Therefore, a Motion was duly made, seconded and unanimously carried to approve all Amendments at that time.
Under other open issues, Steve noted that he needs his bond renewed in order to pick up the revenue checks. A Motion was then made, seconded and unanimously carried to authorize Steve Hunt to continue to receive the tax funds on behalf of the Joint Powers Board, as he has in the past.
The next meeting of the Board is set for Wednesday, July 20, 2010, at 12:00 P.M.
There being no further business, a Motion was duly made, seconded and unanimously carried to adjourn the meeting.
Submitted:
___________________________
Michael D. Greear, Chairman
__________________________
Steve Hunt, Director
MINUTES OF THE MEETING
OF THE COMMUNITY CENTER JOINT POWERS BOARD
HELD July 20, 2010
A meeting of the Community Center Joint Powers Board was held on July 20, 2010, at the Worland Community Center Complex, Worland, Washakie County, Wyoming at 12:00 P.M. Present at the meeting were Vasca Gilmore, Mike Greear, John McMartin, Frank Bowers and Steve Hunt. Val Martin was absent.
Mike Greear called the meeting to order. A Motion was made, seconded and unanimously carried to approve the Agenda.
A Motion was then made, seconded and unanimously carried to approve the Minutes from the June16, 2010 meeting.
Steve gave the Executive Director’s Report. He stated that the Visitor’s Council has decided not to fund their portion of the Marketing Director’s position, due to lack of funding received. He said that he was just notified last week; and that they had three readings, and they approved it the first two, but did not pass the third. He noted that it not a unanimous vote, but that it passed anyway. He was unsure of their fiscal year end, and that the Joint Powers Board Budget would now have to be amended. It was discussed that the Board would need to come up with a plan to fund the $15,000 deficiency.
Steve then reported that the Mens/Womens Softball league had started; there are nine men’s teams and four women’s teams.
He also noted that they were preparing for the upcoming audit. Also, they received a check from NWCC which was payment for breaking the Lease.
Steve also said that he was donating his old pickup to the Community Center Complex to be used for maintenance, errands, etc.
Sheryl then gave her report. She provided the Board a list of past/current/future activities at the Center. A few of the upcoming events include the Customer Appreciation Barbeque, the Wyoming State Historical Society Conference and the Big Horn Basin Gun Show. She stated that they have been discussing corporate sponsorships for the rooms.
Rick gave the Maintenance report. He stated that there has been some concern about the gymnasium floors – there are ‘chatter marks’ made during the recent refinishing. The chatter marks do not affect play, but are unsightly.. He said that he has sent a letter to Whitehead and they have agreed to buff the floors once a year at a cost of $.30sf as opposed to $.40sf. Rick said he would get that in writing.
Rick noted that he has been renting a Rug Dr. when cleaning the carpets at a cost of $60 per rental. He noted that he could purchase a rug cleaner for $750. He stated that having one in-house would be more convenient and more cost-effective in the long run. After some discussion, a Motion was made to purchase a carpet cleaner at a cost of $750. Said Motion was seconded and unanimously carried.
Rick then reported on the boilers. He said the State is requiring two bids on the boilers, which he has received. One bidder is from Washakie County, but has little or no experience with installing that size of boiler; the other is from out of state, but is more qualified. Steve has a call into the Business Council; Mike suggested that Steve call Kent Richins to assist with the procedures of bidding. Rick is concerned about the time-frame. It will take 4-6 weeks to install the boilers, and feels that going into October is not an option. After some discussion, the issue was tabled, and Steve and Rick will get more specifics on the installation and bidding process.
Under Open Issues, Steve discussed the Budget for 2009-2010 and amendments, which includes expenditures, etc. After some discussion a Motion was duly made, seconded and unanimously approved to accept the 2009-2010 Budget, as amended.
John gave then gave the Treasurer’s report. He said the Special Purpose Tax for June was $212.43, with a total to date of $5,566.654.12; the General Purpose Tax for June was $16,149.80. The total General Sales Tax to date is $266,702.96. Operating expenses for June were $59,051.24 with revenue of $33,238.50. He stated that he had reviewed the bills and all were in order; a Motion was made, seconded and unanimously carried to pay the bills as presented.
The next meeting of the Board is set for Wednesday, July 20, 2010, at 12:00 P.M.
There being no further business, a Motion was duly made, seconded and unanimously carried to adjourn the meeting.
Submitted:
___________________________
Michael D. Greear, Chairman
__________________________
Steve Hunt, Director
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